EA Travel Management Tools

Your Not So Secret Weapon For Booking Business Trips ✨

Business travel planning can feel like a high-stakes puzzle with missing pieces, an executive breathing down your neck, and someone in Finance whispering, “Don’t forget the budget”.

Welcome to the EA Travel Management Tools List. A shiny, practical roundup of travel tools, apps, and insider know-how for the people who make travel magic happen.

From booking platforms and ground transportation to eSIM, itineraries and group bookings we've got you.

Travel Booking Platforms
Group Travel Management
Connectivity | eSIM | Roaming
Itineraries
Ground Transportation
Luxury Travel
Apps

Travel Booking Platforms 🧳

When it comes to booking business travel, the right platform can be the difference between a seamless experience and a last-minute scramble. Whether you're managing simple domestic trips or complex international itineraries, these platforms are designed to give you control, visibility, and peace of mind — while keeping both your executives and the Finance team happy. Here are some of the top travel booking platforms trusted by executive assistants around the world.

Navan

Navan is a powerful all-in-one platform for booking business travel, managing expenses, and staying in policy. Streamlined, user-friendly, and loved by assistants and execs alike. Great for companies that want travel and expense management under one roof.

💚 Why you'll love it: Expense management and travel booking, perfectly synced.

itilite

ITILITE offers Executive Assistants a single platform to book flights, hotels, and cars - all in one place. You can create and manage guest profiles, including frequent flyer, TSA PreCheck, and membership numbers. Plus, get reliable, 24/7 human-led customer service that connects within 30 seconds and handles everything from last-minute changes to credit card authorization with no additional fee.

💚 Why you'll love it: Instant, human support when you need it most.

TravelPerk

TravelPerk is all about corporate travel booking made easy. Manage and track business trips with total visibility, flexible booking options, and real-time updates. Ideal for fast-moving teams that need simplicity without losing control.

💚 Why you'll love it: Flexibility, transparency, and zero chaos.

Egencia

Egencia (part of American Express Global Business Travel), helps you book, manage, and optimize trips while keeping costs and policies in check. It combines powerful reporting tools with a user-friendly booking experience tailored for busy companies.

💚 Why you'll love it: Powerful insights meet effortless booking.

Travel Agent

Sometimes clicking “Book Now” isn't enough — you need a travel whisperer.

A great agent anticipates problems, finds smarter routes, negotiates better rates, and works magic when flights get cancelled and execs melt down. They know the quirks of international travel, unlock perks, and answer the phone at 2am. The best assistants know when to DIY — and when to call in the experts. If you don’t have a go-to agent yet, this is your sign to find one.

Ask your EA peers for local recommendations in the EA How To private Facebook group or the EA How To Plus members Slack workspace.

Group Travel Platforms and Tools 👥✈️

Coordinating group travel can feel like herding cats — across multiple time zones, budgets, and preferences. These platforms make it easier to find the best meeting locations, manage group bookings, and keep everyone moving smoothly. Whether you're planning an offsite, retreat, or multi-city meeting, these tools help you pull it all together without breaking a sweat.

TROOP

In-person meetings are a lot to manage. That’s where TROOP Planner comes in. Whether you’re organizing an executive offsite or team retreat, TROOP keeps it simple and organized.

From choosing the perfect location to managing budgets, coordinating travel, and tracking attendee details, TROOP brings everything together in one easy-to-use platform—so you can save time and focus on what matters most.

Learn more about TROOP here.

💚 Why you’ll love it: Group travel made simple, smart, and stress-free.

Offsite

Save Up To 50% (And 100+ Hours) When Planning Team Retreats

Offsite.com is an Executive Assistant's best friend. Save up to 50% on room blocks, meeting space, F&B, and more at 1000+ premier offsite venues globally with their Airbnb-style marketplace. Plus, book your keynote speakers and facilitators, swag, flights, on-the-ground transportation, activity providers, and more. Offsite is trusted by hundreds of top employers like Remote, Buffer, Reforge, 15Five, and HiBob.

EA How To Perk Alert: Get up to $1000 off your next team retreat thanks to EA How To when you click the link below to make your free Offsite account.

💡Create A Free Account

💚 Why you’ll love it: One platform, endless retreat possibilities.

Connectivity 📱

Because no one has time to play “find the SIM card” at a foreign airport.

eSIM Copilot takes the stress out of staying connected while you (or your exec) travel. With their easy-to-use eSIM solution, you can activate international data plans instantly through Microsoft Teams, Outlook, or 365 — no SIM swapping, no roaming surprises, no drama.

Why assistants love eSIM Copilot:

Instant activation — perfect for last-minute business trips or remote work.
Unified portal — fully integrated with Microsoft Teams for easy management.
24/7 support — right inside Teams, keeping everyone connected.
Smart AI matching — connects to the best local mobile providers for affordable, reliable coverage in 100+ countries.

It’s the kind of thing that makes you wonder, “Why didn’t we do this sooner?”

EA How To Perk: Want to try it? Head to eSIMCopilot.com, click Register (top right), and set up your account in minutes.

Use code EAHOWTO for 50% off!

💡 If you want to integrate eSIM Copilot directly into Microsoft Teams, there's an easy ‘Add to Teams’ option (your IT team may need to do this, depending on your company policy).

Itineraries 🗺️

A great itinerary keeps everyone informed and stress-free. Whether you’re building one from scratch or using a tool like TripIt, your itinerary should always be:

Chronological — list events in the exact order they happen.
Concise — include only what’s essential.
Accurate — double-check every time, every time.

TripIt

TripIt automatically organizes your travel plans into a single, easy-to-access itinerary. Forward your confirmation emails and TripIt builds a master itinerary with flights, hotels, rental cars, and meetings — all in one place. Access it anytime, even offline.

💚 Why you'll love it: Instant organization without the spreadsheet chaos.

EA How To Itinerary Template

Prefer to build your own travel itineraries? Our free EA How To Travel Itinerary Template makes it easy. Clean, professional, and customizable — perfect for trips with multiple flights, hotels, meetings, and events. Save time, stay organized, and keep your execs moving effortlessly. [Download it here.]

💚 Why you'll love it: Designed by EAs, for EAs — practical, polished, and ready to go.

Ground Transportation 🚘

Not all ground transportation is created equal. Some executives are happy to grab an Uber on their own, while others expect a premium, white-glove experience. When reliability, security, or comfort matters, it’s important to match the right service to the right traveler — because one bad ride can derail an entire trip.

Wheely

Luxury chauffeur services designed for executives who value discretion, comfort, and service. Expect high-end vehicles, professional drivers, and a polished experience from pick-up to drop-off.

Try Wheely

💚 Why you’ll love it: First-class comfort on the ground and a first class app to match.

Savoya

A trusted, premium black car service specializing in secure, white-glove transportation for executives and VIPs. Professional, reliable, and tailored for business travelers who expect the highest standards.

Try Savoya

💚 Why you’ll love it: Peace of mind with every ride and the best customer service around.

Uber for Business

Easy to use, trackable, and budget-friendly. Uber for Business helps you manage ground transportation while staying in policy — perfect for avoiding those "surprise" expenses.

Try Uber for Business

💚 Why you’ll love it: Reliable rides without the financial drama.

Luxury Travel 🌎✨

When it comes to luxury travel for UHNWIs (Ultra High Net Worth Individuals), you’re entering a whole different world — private aviation concierges, luxury yachts, presidential suites, and no margin for error. It's a specialty, and it demands experts who understand the stakes.

Luxury Travel? Enter Lindsey. When you’re planning travel for high-net-worth individuals — or execs who think they are — there’s zero room for mistakes.

Meet Lindsey Levak: luxury travel agent, UHNWI travel coordinator, and former EA/PA to celebrities and billionaires. She’s been exactly where you are: juggling last-minute, high-stakes, ultra-luxury travel with sky-high expectations and no safety net.

Now, as the founder of TravelCuration, Lindsey has built the solution she always wished existed — a luxury travel concierge service designed by an assistant, for assistants. Whether it’s last-minute private jets, five-star villas, or seamless international itineraries, Lindsey and her team handle it all so you can breathe easier.

Why assistants love working with Lindsey:

Lightning-fast, VIP-level travel planning
Vetted luxury contacts across the globe
A deep understanding of the pressure and precision required
A polished, white-glove experience from start to finish

She recently ran a free EA How To webinar on luxury travel planning and assistants loved it. The replay is available to EA How To Plus members and Replay Access Pass holders.

Lindsey is the real deal — and we’re thrilled to have her in our corner.

Whether your exec wants a private island or just a perfectly timed Eurostar trip with sparkling water on arrival, Lindsey makes it happen.

Apps 📱

The right app can turn travel stress into travel success. These handy tools help you track flights, navigate cities, organize packing, and more.

Flighty A premium flight tracking app loved by frequent travelers for its real-time updates, delay predictions, and beautiful, easy-to-follow interface. Great for monitoring your own travel or keeping tabs on an executive’s flight status.

Flight Board Get real-time departure and arrival information for any flight, anywhere — in a clean, beautiful interface. It’s giving “departure gate goddess.”

FlightRadar24 Track every plane in the sky in real time. Perfect for monitoring flight status, delays, and routes like a total travel pro.

Citymapper Navigate public transport like a local. Citymapper offers real-time routes, schedules, and disruption alerts in major cities around the world.

ChatGPT Get instant travel tips, custom itineraries, language help, and local recommendations — all by asking a few smart questions. Your personal AI travel assistant.

PackPoint Because forgotten chargers and mismatched socks are not happening on your watch. PackPoint creates smart packing lists based on your destination, trip length, weather, and planned activities.

Wrapping It Up ✈️✨

Business travel doesn’t have to be stressful — not when you have the right tools (and the right know-how) at your fingertips. Whether you’re managing solo trips, executive offsites, or luxury escapes, these travel platforms and insider tips are here to make you look like the travel magician you are. Bookmark this list, share it with your EA crew, and keep building that travel toolkit — because when your execs say "How did you pull that off?" you’ll just smile and say, "EA magic." 🪄